Reserves Information for Faculty





As part of our Reserves / Course Content support, the Reserves collection makes available to students required course materials assigned by Queens College faculty. An E-Reserves course site is created on for any material that faculty ask to be placed on Reserves.

Reserves in the COVID-19 Era (as of 24 september 2020)

Our current policy remains that we will NOT purchase new or additional physical items for Reserves. We plan to transition to a predominantly E-Reserves collection by January 2022.

The library is open for limited in-person services by appointment. More information is available here. Circulation of physical library materials, including Reserves, has not yet begun. We will share updates as soon as we can.

Physical Loans from QC Collections

A few weeks after the Library reopens Reserves expects to safely offer to students 7-day loans to physical items from our existing collections to facilitate limited access. So, instructors can place physical items we already own on Reserves if electronic versions are not available for library purchase. The continuance of physical loans during the semester will depend upon the safety of our environment.

A loan can be picked up on a Monday after a borrowed item has been properly quarantined during the previous week.

  • 7-day loan for a physical item (book, video, etc.) for QC users only
  • Pickup is Monday, 12:00pm to 5:00pm
  • Return is by the following Monday at the same time the loan was borrowed
  • Overdue Fines: 10 cents/minute ($6/hour to a maximum of $20/day for a 24-hour period)

Reserves Request Forms: Quick Access

E-Reserves Request: You can ask for required materials, such as ebooks, e-book chapters, articles, streaming videos, or other online materials. You may also ask for physical items from our existing QC collections (e. g. books, videos, etc).

NOTE: This all-in-one form can be used for any kind of item. Most fields in the form are required, but you may type “NA” in any fields that are “Not Applicable” to your citation.

We are no longer using the request form from Summer 2020 as it proved difficult to use. We expect this form to work well, but if you encounter any difficulties please let us know at:

Reserves Renewal Request: ask us to re-use Reserves material from a previous semester

Course Management Application: apply to manage your E-Reserves course site yourself

Student Papers Request: obtain student permission to share their work with course students

Material which CAN be placed on Reserves

  • E-Books, Physical Books from our existing QC collections
  • E-Book Chapters, or scanned Book Chapters (PDFs, or full-text links)
  • Articles (PDFs, or full-text links)
  • Streaming Videos, Physical Videos from our existing QC collections
  • Instructor’s Course Material: Syllabus, Assignments, etc.
  • Student Papers: You must complete a Student Papers Request that registers the student’s permission and your responsibility for the paper’s course use

Material which CANNOT be placed on Reserves

  • Interlibrary Loan books
  • Library periodical issues or volumes
  • Scans of an entire book

Scanning under Fair Use Guidelines in the COVID-19 Era

A portion of a book may be scanned according to CUNY guidelines for Fair Use and Copyright: Librarians.

For a book that QC owns:
  • Up to 25% of a book within Fair Use guidelines to a maximum of 100 pages
For a book that QC does NOT own (i. e. instructor’s personal copy):
  • Up to 25% of a book within Fair Use guidelines to a maximum of 100 pages
  • Instructor must provide the book for Reserves to scan, or provide the scans
  • Reserves may need to request and receive copyright permission

How to Request Material be placed on Reserves

For your course materials to be processed and made available to your students at the start of the semester, please follow these submission Guidelines and Deadlines:

  • One E-Reserves Request form (see the instructions above) must be submitted for each item, and should include:
    • as complete a citation as possible
    • your start visibility date when it should be available for student use
  • You must submit your course Syllabus (PDF or Doc file) via email to:
  • If you submit PDFs of scanned material they must be very good quality, and include a complete citation clearly visible on the first page

Please note that it may take extra time to locate or recall physical Library material. New orders for ebooks or streaming videos may also require a few weeks to process. Requests submitted after deadlines will be processed on a first come, first served basis.

May 1st for Summer Sessions I and II
August 1st for Fall Semester
December 1st for Winter Session
January 1st for Spring Semester

E-Reserves Course Management by the Library

The Library will place material on an E-Reserves site we maintain at your request as the course instructor. Reserves materials are for the educational use of students in the course. The Library will follow the current CUNY guidelines for Fair Use and Copyright: Librarians

  • Free electronic access will be limited to the course instructor and students
  • A copyright notice for scanned electronic material will be applied to each item
  • Material will be removed from E-Reserves at the end of the semester, unless the course is renewed with a Reserves Renewal Request.
Password Protection
  • We will assign every course page a password and share it with you
  • You will need to inform your students of the password
  • Library personnel are NOT permitted to share passwords with students

E-Reserves Course Management by You

Questions and Help

For help with managing your E-Reserves site or making links to E-Reserves material from your Blackboard or LMS course site, or for questions about Reserves requests or renewals, contact our Reserves Specialists, Alida Marcu or Angelica Diaz.

For information about Open Educational Resources (OER) or Zero Textbook Cost (ZTC), see our OER/ZTC Guide , or contact our OER/ZTC Coordinator Leila Walker.

For other questions or help, contact Reserves / Course Content Team Leader James T. Mellone or Deputy Chief Librarian Simone L. Yearwood.